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Promotion Request Letter to Your Manager
A promotion letter to your direct manager should be written so they can forward it upward unchanged. Give them the achievements, the numbers and the role comparison — you are arming your advocate, not persuading a stranger.
Other promotion request letter formats
Common questions
Should I ask for a promotion in writing or in person?
Both. Raise it in a one-to-one first, then send the letter as the written record your manager can forward to HR and their own manager.
What should I include?
Measurable achievements, responsibilities you have taken on beyond your job description, and a direct comparison to the target role's requirements. Tenure alone is the weakest possible argument.
When is the best time to ask?
After a strong performance review, at the close of a successful project, or during the company's planning cycle when headcount and budget are actually being decided.
